SANTA CRUZ CITY YOUTH SOCCER CLUB
P.O. Box 2039
Santa Cruz, CA 95063

BYLAWS

1. NAME. The name of this club shall be the Santa Cruz City Youth Soccer Club.

2. PURPOSE. The purpose of this club shall be to develop, promote, and govern the game of soccer among youth under 19 years of age.

3. AREA. The area shall be that of the school districts of the City of Santa Cruz, Happy Valley, Bonny Doon, and Pacific.

4. AFFILIATION. This club shall be a subsidiary of the Santa Cruz County Youth Soccer League (SCCYSL) which is in turn affiliated with the California Youth Soccer Association (CYSA), and the U.S. Soccer Football Association. (USSFA).

5. PLAYERS. All boys and girls between the ages of 6 and 18 shall be eligible to participate, subject to any suspensions or restrictions imposed by the Club directors. All players shall abide by Club bylaws, club rules and regulations; rules and regulations of the SCCYSL; and all applicable rules and regulations of the organizations with which the League is affiliated.

6. MEMBERS. The voting members shall be the members of the Club's Board of Directors who shall be the only "members." Any action which under the bylaws would otherwise require approval by a majority of all members shall require only approval of the Board. All rights which would otherwise vest in the members shall vest in the Board. During the Annual General Meeting (AGM), coaches shall be "members".

7. BOARD OF DIRECTORS. The governing board of this Club shall be the Board of Directors, which shall conduct the business affairs of the Club and shall be composed of the following:

1) President: Shall be the chief executive officer of the Club, shall conduct all meetings of the Board at which he or she is present, shall appoint temporary committees when the need arises, and shall be the official liaison with the SCCYSL.

2) Vice President: Shall, in the absence of the President, undertake all duties of the President, shall handle all public relations and publications for the Club, and shall schedule all Club teams for play.

3) Secretary: Shall keep accurate records of the Board meetings and shall handle all correspondence. Shall also edit the Club Handbook.

4) Treasurer: Shall maintain all accounts, shall receive income and bills, shall prepare payments, maintain all financial records and reports and submit all tax and non-profit organization forms and payments.

5) Regional East & West Schools and Fields Coordinators: Shall maintain roster of school coordinators; shall coordinate efforts of school coordinators and schedule school coordinators to work at registration, place players on teams, obtain coaches for teams; shall schedule practices for the 2 junior high schools; and shall be the liaison between the Club and school coordinators.

6) Registrars: Shall collect all registration forms and assure that they are complete; shall report those registrations to the League; shall direct team building; and shall prepare player ID cards.

7) Referee Coordinator: Shall organize Class IV referees' schedules and the Class III schedules for which the Club is responsible, hold referee meetings, conduct or arrange clinics, supervise the conduct of the referees, and be the liaison between the Club and the League. The Referee Coordinator shall also collect game cards and prepare the pay requests for all referees and transmit those requests to the Treasurer for payment.

8) Sponsor Coordinator: Shall supervise the solicitation of all the Class IV team sponsors and shall keep them informed of all pertinent Club information, and shall be in charge of any activities having to do with sponsors, including the coaches and sponsors appreciation party and plaques.

9) Fields and Equipment Coordinator: Shall supervise the acquisition of fields for League games and shall supervise and arrange for payment for fields setup.  Shall supervise the acquisition, maintenance, storage and distribution of goals and other equipment.

10) Class III Coaches Coordinator: Shall be the liaison between the Club and Class III coaches; shall hold meetings and assist in tryouts; shall schedule practices and games at Harvey West; shall be the liaison between Harvey West and the Club; and shall assist in all duties pertaining to Class III coaches.

11) Class IV Coaches Coordinator: Shall assume all duties pertaining to Class IV coaches; and shall be the liaison between the Club and Class IV coaches.

12) Uniform Coordinator: Shall work with the Sponsor Coordinator to get logos on uniforms; shall get bids and order uniforms and balls; and shall determine the best way to distribute uniforms to coaches.

13) Volunteer Coordinator: Shall maintain a roster and coordinate all interested parents who wish to help with the various special events of the Club, including fund raising, publicity, picture day, etc.; and shall create and handle distribution of volunteer form for registration.

14) At-large members: Their number and duties shall be set from time to time by the Board.

8. BOARD DUTIES. The Board shall have exclusive responsibilities for the following, in addition to or as part of the normal legal responsibilities of a board:

1) Enforcing and interpreting the bylaws and rules and regulations of the Club and of the SCCYSL within the area of the Club.

2) The designating of divisions or geographical areas within the Club area for the operation of games and competitions.

3) Selecting coaches for all affiliated teams. No coach who has served in any previous season shall have a right to be appointed in a subsequent year unless he or she is re-appointed by the Board. Coaches will be selected on the basis of their ability to display and teach good sportsmanship, to teach the techniques and rules of soccer, and to manage their players as a team.

4) Supervising team coaches and insuring that teams are being managed and coached in a satisfactory manner, consistent with good sportsmanship, good soccer, and the best interest of the players.

5) To undertake all other duties necessary to carry out the purposes of the Club.

9. TERMS OF OFFICE. The members of the Board shall be elected at the Annual General Meeting. Any vacancy on the Board may be filled by the Board at any duly noticed meeting.

10. MEETINGS.

1) Regular meetings of the Board shall be held at a time set at a prior meeting, or at the call of the President, who shall give at least 24-hour notice of the meeting.

2) Special meetings may be called by any 3 members of the Board in the same manner as the President setting regular meetings.

11. QUORUM. A majority of the Board holding office, but in no event fewer than 5, shall constitute a quorum for the transaction of business. All decisions shall be taken by affirmative vote of a majority of those Members present at a meeting at which there is a quorum.

12) REMOVAL FROM OFFICE. A Member may be removed from the Board for any reason by a vote of at least 2/3 of the Members then holding office.

13) COMMITTEES. The Board may, by resolution, create one or more committees to serve at the pleasure of the Board. Committee members shall be appointed by the President.

14) AMENDMENTS. Bylaws may be amended at any meeting of the Board by a majority vote of Members then holding office.

RULES

1) Money left in Class III teams' accounts at the end of the season must be equitably redistributed to team families; any carryover should reflect only money to keep the account open, if necessary.

2) Game rescheduling: Class IV teams do not replay games. Coaches may arrange friendlies, but must pay refs and field setups out their own pockets. Class III teams will often have rescheduled games because of tournaments. The Club shall pay one-half of field setup and all ref fees. Team will pay other half of field set-up. (9/95)

3) Team building shall be organized with the following priorities:
Keeping school teams intact;
For players and coaches returning in an age group, keeping that team intact;
Players and coaches new to an age group will be remixed according to ability, but always with an eye to keeping school teams together.

4) Playing up/Class IV: Parent requests for players to play up will be honored unless the Club feels there is a safety issue or there is no room on next level team. Players requesting to play up will be placed after all players are placed playing at their age level. Parents must request moving up in writing or note they give permission on the registration form.

5) Playing up/Class III: All players wishing to play comp soccer must attend tryouts for their age group. Players wishing to play up may try out for the older group in addition to their own age group. (3/98)

6)  Any referee training session shall equal one game towards end-of-session bonus. (5/98)

7) Comp teams solicit their own sponsors. At the end of the season, the Club will pay for any extra team photos for sponsor plaques, but each team will be responsible for purchasing their own plaques, trophies, or whatever thank-you they choose to use. They may make use of any discounts offered the Club by vendors.

8) The Board member having jurisdiction over a particular budget item shall be authorized to spend up to the level authorized for that item without the requirement for further Board action.  The Board shall designate the Board member having jurisdiction at the time of budget approval.  In cases where no single member is designated, the Treasurer shall have the jurisdiction to authorize expenditure up to the level authorized for that item. (5/03)